Telematics , Fleet Management , Intelligent Fuel Management , Fuel Cards

Tips to manage and reduce your fuel cost

By Avis Fleet
November 08, 2021

Fuel spend is a constantly moving target for fleet managers and one of the biggest expenses in the business. With the right technology, data and planning, however, it is possible to keep your fuel costs in check.


Mention ‘fuel costs’ and everyone’s first thought is likely ‘the price of fuel’ - while there’s no getting around the high price of fuel, there are many other ways to ensure you keep your fuel expense to a minimum.


The first step in optimising your fleet and lowering your fuel spend is implementing a fuel management solution and a telematics system that can track and collect data on various aspects of your fleet. The only way you can save fuel is by knowing exactly where you are losing money.


Comprehensive fuel management system

The most effective way to reduce fuel costs for any type of fleet is to implement an Intelligent Fuel Management (IFM) system that carefully tracks all fuel expenses, alerts on discrepancies and provides cost-saving solutions. 


IFM begins with a complete fuel data analysis of all your transactions where our system establishes what you are paying for fuel, tracks the vehicle fuel consumption by comparing to specific norms to that vehicle actual performance and identifies how you can save money. After that, we will monitor every transaction and send you weekly or monthly reports detailing all irregularities.


Avis IFM sends instant alerts if irregular fuel spend is detected and monthly reports include line-by-line fuel transactions so fleet managers can see exactly when and where fuel was purchased.


Currently R47Million is saved yearly for our customers on IFM.


Consider fuel rebates

Fuel rebates can make a massive difference to your fleet fuel spend. Avis offers clients a comprehensive rebate system in partnership with FNB through Engen. The wide footprint of approximately 1500 Engen sites – 1180 non-selected and 320 selected – ensures convenience and maximum savings.


Last year, Avis helped customers save over R21 million by implementing fuel rebates for their fleets.


Reducing Fuel Fraud

Due to the high cost of fuel, fuel fraud is unfortunately still a big problem. The best solution is an Intelligent Fuel Management system that checks every fuel transaction in real time. If suspicious activity is flagged, the fleet manager gets an immediate alert.


This system allows fleet managers to react immediately and not have to wait for bank or card statements, and then comb through them to find any unusual fuel spend. It means you can react immediately and prevent further fuel losses or fraud.


In addition to Intelligent Fuel Management, the below actions will also help you keep your fuel spend to a minimum through our Telematics system (Pulse):


Engine monitoring

A comprehensive fleet telematics system will monitor vehicle engine performance. A large amount of fleet fuel is lost each year due to vehicles not running optimally. This leads to excessive fuel use and quickly adds up in terms of cost.


By monitoring engine performance it’s possible to to immediately pick up any engine irregularities and address the problem before it turns into a fuel-consuming nightmare.


Vehicle maintenance

Improper vehicle maintenance is a leading cause of fuel loss in the fleet industry. By partnering with an experienced fleet management company, you can ensure that your vehicles are serviced on time and with minimal downtime. This includes tyre maintenance and will dramatically reduce your overall fuel costs in the long run.


Route Optimisation

This can be tricky, as there is often one logical and direct route from Point A to Point B. Getting an expert to help you optimise routes means you can redirect vehicles in the event of road works, heavy traffic, poor road conditions (potholes that appear in rainy seasons). Making small adjustments to your fleet routes will reduce the risk of vehicle damage and also keep your vehicles on the smoothest route option, which further reduces overall fuel cost.


Driver monitoring and training

With modern telematics it is possible to monitor driver behaviour in real time. This allows you to pick up speeding and dangerous driving behaviour, as well as fuel-guzzling driving habits such as excessive idling.


This information allows fleet managers to adjust driver training as is needed and address the problems that are most costly in terms of fuel.


Reducing fleet fuel cost is about having access to the right fleet data, knowing how to interpret that data, and then knowing which steps to take in order to cut fuel costs.


Further to this, using the combination of IFM and Pulse. Avis an enable to provide the customer with an interactive web tool called Driver 360. This tool scores all elements of the vehicle/driver and allows user to compare information.


The fleet fuel ecosystem is much bigger than just the initial price of fuel and in order to properly optimise your fleet you need to have the correct systems in place.


Start saving on fuel in your fleet - speak to one of our fleet experts to fins out how.

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